Adoption Fair Orientation

Adoptions fairs are fun!  You get to snuggle dogs, socialize with new friends, clean up pee and hand out paperwork…what’s not to love?

NEW VOLUNTEERS (first timers)

Please allow extra time for street parking so that you can arrive at the fair ON TIME!

Sign in & Name Tags

If you arrive after the fair has been set up please make your way to the fair table and find the Volunteer Coordinator or staff member for the event and say “hey.”  If it’s your first time, you’ll get a welcome intro from our volunteer coordinator or a staff member on duty that day. Please also make a name tag for yourself and slap it on your shirt!

If you are part of the set up team you can do this after the fair table is set up. Don’t forget!

Fair table

The fair table is where we do business. It should have:

  • A  small container to hold the keys of people walking dogs
  • Poop bags
  • Treats
  • Paper towels & cleaner spray
  • A donation jar
  • Any merch we might be selling
  • Usually pens, business cards and other “business” misc items

Welcoming dogs to the fair (and their fosters)

Fosters are expected to pick up their dogs at the end of fair unless their dog has been adopted (or has transport previously arranged by Kim, Chloe or Scott). When a foster drops off their dog you can help them place a dog in a pen with other dogs similar in size and then remind them to come back at 2:45. A simple “see you at *time*” will suffice.

If the foster says that they are not returning, then make sure they speak to someone in charge to check that this has been pre-arranged with Chloe, Scott or Kim.  (Otherwise we end up with a stranded dog)

“Selling” the dogs

Not all dogs behave like themselves at adoption fairs.  Dogs who are usually perfectly normal, happy dogs might appear shy, overwhelmed, tired, bored, or frantic after a few hours at fair. They tend to be most relaxed at the very beginning before the wave of strangers arrive so if you have a moment to greet a few dogs and gauge them, please do. It’s also a good idea to scan the info sheets of each dog (at least the ones in your vicinity) so you can more easily talk about the dog to a potential adopter.

The more outgoing you are the better. YOU should start the conversation. Asking a question like “Would you like to meet someone?” is a great ice breaker. This will usually garner one of two responses.

  1. Oh no thanks I’m just looking/no I can’t/what? no!
  2. Yes, that one *point*

If it’s your first fair try and choose one pen and hang around it. You will quickly get an idea of the dogs’ personalities. You may be be new, but every minute you spend with our dogs is one more minute than someone who has never met them at all. You’re the expert now.

You can always point the visitor to the info sheets if you don’t know the answer to their questions.

Helping visitors greet & walk the dogs

If someone seems really interested in a dog they are not only welcome to touch, pet, hold and interact with the dog but they can take the dog on a short walk (in the store, or outside) to spend some more intimate meet & greet time together. Many dogs behave differently outside of the fair than they do in a pen so a walk is highly recommended.

Please don’t let visitors reach into pens on their own. If you need to enter the pen instead of reaching over to help them get the dog out that is fine, just don’t let anyone escape. If you don’t feel comfortable entering a pen or reaching for a dog (especially a dog with a biting history) please ask for help from someone more experienced.

We trade dogs for car keys!

If someone wants to walk a dog have them give you their car keys (or house keys, or phone if they don’t have a car handy – a driver’s license won’t do because they can get home without it.  People never forget their phones!)  Put their valuable possession in the black “tool box” on the fair table (or donation jar) and then help them get the dog out of the pen and on a leash. If you know the dog well and feel they might be a good match you are welcome to walk with them to answer their questions as you go.

Help keep the neighbourhood clean by always providing poop bags to anyone walking our dogs.

Ah! I’m not good at talking to strangers. What else can I do?

You will probably have to answer a few questions throughout the day, but it’s always helpful for us when someone can keep an eye on the biters’ pen (the pen of dogs who have anxiety and/or bite) as well as watch for water bowl spills, pee and poop!

If you spot a potty accident grab some paper towels, cleaner spray, a poop bag (as needed) and then fresh pee pads and get to it!

Adoption information

Straight adoption

A straight adoption is when someone comes in and takes dog home in the same visit. We typically only do this for underage puppies( dogs under 6 months) and prefer to send all adult dogs to an adoption trial.  Occasionally out of town adopters will come to LA to do a straight adoption in one day.

Steps to a straight adoption:

  • Complete an Adoption Application & Get Approved by DWB staff/senior volunteers
  • Complete an Adoption Agreement on Docusign (typically sent to their email)
  • FOR UN-SPAYED/UN-NEUTERED PUPPIES: These pets will not be “final” adoptions until the surgery is completed.
  • Pay the Adoption Fee
  • Adopter receives digital copy of all paperwork, including shelter records, and has the paper work explained to them (microchip, shots, any medical notes) through our online system
  • Have a family photo taken by DWB staff or volunteers!
  • We will complete a home-check after the dog goes home.

Adoption Trial (our most popular adoption format!)

An adoption trial (sometimes called foster to adopt) is when someone takes a dog home for a week as a “trial run”.

This is our most popular adoption method and we have found that it leads to better matches and less “buyer’s remorse” from first time pet owners.  If someone is interested in adopting a dog but has reservations about how their dog will get on in their home due to kids, other pets or a busy schedule, we will allow an approved adopter to take the dog home as a foster for the week, with the hopefully intention of adopting the following weekend.

We continue to provide food, supplies and medical care during this trial run but we request a decision on the adoption by the next week. In some cases we can extend the FTA period if a dog has a history aggression or requires special medical treatment.

Steps to an Adoption Trial:

  • Complete an Adoption Application & Get Approved by DWB staff/senior volunteers
  • Complete a Foster/FTA Agreement on Docusign
  • Adopter receives a digital copy of the foster agreement, food and any other required supplies. They can leave IMMEDIATELY and do not have to wait until end of fair to take their dog home.
  • A Foster Mentor will call them within 24 hours to address any questions or concerns
  • At anytime during the week the adopter can let us know if they want to proceed with the adoption, or not.
  • A home-check is typically completed during the trial week.

Getting new Fosters

We need fosters, ALWAYS. DWB rescues dogs every week and without a home for them to go to they end up in boarding (which is expensive for us, and doesn’t help us learn anything about the dog, nor get them adjusted to a life of love).

When you meet a visitor who is unsure about whether they are ready to commit to a dog you should tell them about fostering. We try to match fosters (especially new foster) with a dog that suits their preferences (size, breed, sex, etc). If a potential foster has kids, cats, or another dog that’s TOTALLY FINE but of course we will make sure that their foster dog is suitable for those things.

Who can finalize an adoption?

Each fair has at least one DWB staff member and usually a few senior volunteers. The DWB staff member will typically be loitering near the table as they will require constant access to the paperwork. If you’re not sure – ASK!

Tear Down

Near the end of fair Fosters will start to trickle in to collect their dogs. A newer foster will probably hang back while a more experienced foster may just collect their dog from the pen and  say “Bye!!” and head out. As dogs leave the building pens should be collapsed. Except in the case of the “biters” and very small puppies, most dogs can be moved between pens easily and it’s a good idea to group the dogs into one pen while you collapse another.

Tear down to-dos:

  • Collect info sheets and place them on the white binder (on in a tidy pile on the fair table)
  • Collapse pens and store them in the back room
  • Clean up the old pee pads  and put them in the trash
  • Empty and rinse water bowls for storage
  • Tidy up any remaining pee, water or cleaner that’s puddled on the floor
  • Collapse the fair table and store it in the backroom, along with the fair bins

Sign out

Thank you so much for volunteering with us. Before you go – no matter the time, please sign out & let us know!  See you next time 🙂

Please remember that it is a privilege for DWB to hold fairs at these locations and it’s our responsibility to treat the space with respect. As a DWB volunteer we are counting on you to help us present DWB to our hosts, and our clients as an inclusive, friendly and welcoming organization. We are very grateful for your help and hope that you continue to be part of the DWB team.